Feature
Reimbursements: the freelance traveler's toolkit.
You advance from your own pocket for a client (€18 taxi, €35 lunch, €89 train ticket). You track each line and reimburse yourself through your business — cleanly accounted, deductible where applicable.
Day-to-day use cases
- Self-reimburse advances made for a client (travel, meals)
- Track per-mission reimbursements to include in invoicing
- Justify professional expenses at tax declaration time
- Avoid mixing business and personal cash flows
How it works
- 1You create a reimbursement with amount, date, category, optional client and mission.
- 2You attach the receipt (photo of the ticket, PDF invoice).
- 3Each month, the set forms an aggregated note that you self-reimburse via business → personal wire.
- 4The engine tracks state: NOT_DECLARED → DECLARED → REIMBURSED.
Details that make the difference
Difference with rebilling: rebilling is billed to the client (line on the issued invoice). Reimbursement is internal — your business reimburses you, the individual.
Categories: travel, meals, lodging, equipment, banking fees, etc. Customizable.
Deductible VAT: flag per reimbursement, the engine aggregates in the VAT declaration.
Optional mission link: useful if you want to see reimbursements per mission in project profitability.
Frequently asked questions
How is it different from a regular expense?
A regular expense is paid directly by your business (pro account). A reimbursement is advanced by you personally, then refunded. The accounting flow differs.
How does it work for a Micro-Entrepreneur?
For a Micro, reimbursements aren't deductible (flat-rate charges). You track them for your own bookkeeping, but they don't appear in a tax declaration.
And VAT?
If you're VAT-subject and the expense is professional, you recover the VAT paid on the reimbursement — same as a regular expense.